Wednesday, 12 October 2011

Striving Towards a Collaborative and Intelligent Workforce in Virtual Offices

Since  the  early  years  people  have  always  been  looking  to  better  and  ease
communication.  When  the  corporate  world  was  rising,  it  became  essential
to provide better  communication.  This  led  to  implementing  key  tools  in  order  to enhance  one‐to‐one  communication.  However,  one‐to‐one  communication  was  not sufficient  to  create  a  collaborative  work  environment;  hence  the  emergence  of  the Enterprise 2.0 concept to set the ground for such a need. 

The  premise  is  shifting  from  a  hierarchal  mode  of  managing  and  working  with information  to  a  collaborative  work  environment  where  information  is  circulated  and distributed  with  agility.  This  transition  is  analogous  to replacing  concrete  walls  in  an office with thin and transparent walls: a virtual office.

In  a  nutshell,  this  new  direction  of  communication  imposes  that  information  is accessible  to  all  stakeholders  leading  to  a  more collaborative  work  environment, mindful that a collaborative structure dictates more input and feedback which leads to proactive decision making for tomorrow’s challenges.

Apart  from  our  endeavor  to  provide  the  latest  technologies  for  direct communication (email, voice‐calls [VoIP], video calls and online meeting and seminars), are the efforts to  create  an  intelligent  workforce  via  the  accessibility  and  usability  of  information. These efforts are categorized into three main aspects.

The  first  aspect  is  the  collection  of  information  required,  processed  and  generated throughout  the  project  life  cycle.  Stakeholders  should  be  able  to  navigate  through, process,  interpret  and  share  data  allowing  tasks  to  be  collectively  and  productively accomplished. 

Secondly, is the interactive access to knowledge, categorized in two types; data‐centric knowledge  consisting  of  books,  journals  and  norms;  and,  more  significantly,  people‐driven knowledge which comes from projects’ archived information and know‐how. This can only be generated by employees’ contribution on internal wikis or real‐time blogs,
where  they  can  freely  discuss  their  minds  and  voice  ideas  generating  the  required collective intelligence.        

The final aspect is social mapping between team‐members in order to enrich team‐spirit otherwise absent in a geographically distributed firm. 

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